Greet and welcome visitors in a professional and friendly manner. Answer, screen, and direct incoming phone calls. Maintain a tidy and organized reception area. Receive, sort, and distribute daily mail and deliveries. Manage visitor logs and issue badges when necessary. Assist with scheduling meetings, appointments, and conference rooms. Prepare and edit correspondence, reports, and documents. Maintain office supplies inventory and place orders as needed. Support internal communications and coordinate office activities. Handle data entry, filing, and record-keeping. Assist with travel arrangements as-needed. Provide administrative support to management and other team members. Help onboard new employees (workstation setup, access cards, etc.). Liaise with building management and vendors for maintenance requests. Ensure compliance with office safety and security procedures. Qualifications: High school diploma or equivalent Associate’s or Bachelor’s degree preferred 3-5 years of experience in an administrative, office, or receptionist role (construction or engineering industry experience a plus). Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office equipment. Experience with meeting planning and travel/logistics preferred. Excellent verbal and written communication skills. Editing, formatting, and proofreading skills are preferred. Strong organizational and multitasking abilities. Professional appearance and demeanor. Attention to detail and accuracy. Ability to handle confidential information with discretion. Positive attitude and a team-oriented approach. Self-motivated and driven with ability to anticipate work needs and follow through with minimum direction and high attention to detail. Working Conditions:Office-based position with standard working hours (e.g., 8:00 a.m. – 5:00 p.m.). Occasional overtime or early hours may be required for special events or projects. Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

search terms: Administrative Assistant+Receptionist